Google Calendar events are a great way to stay organized and connected with friends and family. But if you’re not familiar with how to respond to events in Google Calendar, you may find it difficult to follow through. Here are some tips:

  1. Make a list of the people you want to attend the event with. This will help you plan your agenda and make sure everyone is on the same page.
  2. Add yourself as an event organizer. This will give you access to all the resources and tools needed for organizing your event, such as meeting rooms, food options, and more.
  3. Create a Google Calendar event title and description. These will help people know what they’re looking for when they search for an event on Google Calendar.
  4. Add images or videos of your event so people can see what it looks like before they come!

With more meetings being held online nowadays, Google offers the option to respond to Google Calendar events that you’ll join virtually. For organizers who hold meetings both online and in-person, this lets them know how you plan to attend.

Respond That You’ll Join Virtually

When you receive an event invitation, you can let the organizer know that you’ll attend, join virtually, or attend in a meeting room. You can do so on the web version of Google Calendar as well as the mobile app.

In Google Calendar on the web, open the event invitation and click the arrow next to Yes. Then, pick “Yes, joining virtually.” You can also respond with “Yes” or “Yes, in a meeting room.”

In the Google Calendar mobile app, you have the same options. Open the event and tap the Yes arrow at the bottom. Then select “Yes, joining virtually” or one of the other options if you prefer.

You can change your response after you send it if needed and you can still propose a new time for the event in Google Calendar on the web and in the mobile app.

What the Event Organizer Sees

If you choose to attend in a meeting room or join virtually, a corresponding icon (building or video camera) will appear next to your name in the event invitation. This lets the organizer, see at a glance, how you plan to join the meeting.

And the organizer will see the icon in the Google Calendar mobile app as well as on the web.

For those who use Google Calendar for business, education, or organizational meetings, the option to respond that you’ll join virtually is a useful feature.

To be sure everyone you need can attend, remember that you can check their availability in Google Calendar before you set a meeting time.